What is the Cloud?
Cloud computing, or in simpler shorthand “the cloud”, is a model for enabling access to a shared pool of configurable computing resources. Cloud computing and storage solutions provide users and enterprises with various capabilities to store and process their data in third-party data centers.
Cloud faxing services use the cloud to process and store incoming and outgoing faxes. This gives you a large amount of flexibility, because you can access a cloud fax from anywhere in the world, on any computer or smartphone, as long as there is an internet connection. This is a big advantage over a traditional paper fax.
History of Fax
It’s widely agreed that the first commercial fax machine was introduced by Xerox in 1964. It was called the LDX (Long Distance Xerography) and instead of sitting on top of table, it was the size of a table. Two years later Xerox introduced the Magnafax Telecopier. It sent information through a phone line and could transmit a document in six minutes.
Of course multiple improvements have been made over the years. For example, in 1980 a telephone company called KDDI collaborated with a Japanese communication company called NTT. Together they created a new global standard for fax machines.
This is really interesting because it led to a worldwide standard for fax machines. That’s something we don’t see in most other technologies. If you go to another country everything from the voltage of the electricity to the wireless telephone network may be different. However, a fax will still be a fax. It’s one of the few universal technologies in the world. This universal nature of the technology is one of the reasons that cloud faxing works so well.
Despite email and other forms of instant communication began to replace faxing when the new millennium started, faxing continues to be an important business communication method for certain industries and businesses for a number of benefits such as its ease of use, instant acknowledgement, legal binding and compliance. Recently increasing adoption of cloud faxing shows more businesses can benefit from secure, reliable outsourced faxing service for their faxing automation, integration of faxing into IT systems and ERP applications while meeting their compliance requirements.
Benefits of Using Cloud Faxing
With a cloud fax you can still do everything that you’re used to doing with a normal fax, but now you can do it faster and with less effort while reducing your fax-related expenses. One of the main benefits of using cloud faxing is that you’ll be able to receive a fax anywhere in the world with an internet connection. Furthermore, cloud based faxing is very reliable. Cloud faxing has a series of redundancy systems which ensure that it’s always working when you need it.
Another advantage of cloud based faxing is the ability to send a HIPAA compliant fax. Cloud based faxing is heavily encrypted which makes it ideal for sending a HIPAA fax. All faxes at “rest” or in transit are secure. Doctors and administrators trust this technology to send health care faxes because of how secure the data is. Also, unlike an email you won’t have to worry about exceeding a certain file size. Cloud faxes can be as large as you need them to be.
Life without a Fax Machine
Imagine never having to order fax paper and ink again. You can rip up the number for the fax repair company and put those clunky machines out on the curb. All of that’s possible once you switch over to cloud based faxing.
With a cloud fax service you’ll be able to save time and money. Since an incoming fax is sent directly to your email, you’ll no longer need to get up and go wait at the fax machine. Sending a fax is easy as well. Simply attach a file to an email, send it to a specified email address, and get on with life. Even more importantly, cloud faxing can be easily integrated into your business applications, thus you can send and receive faxes from within your application using cloud faxing.
Cloud faxing services also offer the advantage of being easier to budget for. With a fax machine you have multiple expenses like paper, ink, the cost of sending a fax through a phone line, and the upkeep of the machines. On the other hand, cloud based faxing is a single monthly expense that is easy to keep track of.